Program Roles & Responsibilities

From Congress all the way to the families, there are many parties that play a part in ensuring the success of the HCV  Program. Below are the various entities that are involved in the organization and facilitation of the program AND their unique roles and responsibilities. 


  • Passes authorizing legislation for programs
  • Passes appropriations bills to fund contractual obligations


  • Develop regulations and interpret legislation
  • Allocate funds and approve budgets
  • Enter into a Contractual Relationship with the PHA’s through the Annual Contributions Contract
  • Monitor for program compliance


  • Passes legislation allowing creation of housing authorities
  • Determines physical boundaries of the PHA’s jurisdictions
  • Determines the number of board members and how board members are selected


  • Administers funding according to the Annual Contributions Contract
  • Establishes local objectives and local policies within the Administrative Plan
  • Partners with Private Rental Owners
  • Selects & Determines Family Eligibility and Continued Assistance
  • Ensures Housing Quality Standards through Inspections
  • Understand and Complies with Federal, State and Local Laws
  • Affirmatively Furthers Fair Housing
  • Screens & Approves tenant for the unit
  • Receives HAP payments through the HAP Contract
  • Complies with HUD/PHA requirements
  • Complies with Fair Housing Laws
  • Maintains property
  • Enforces lease

  • Provides accurate income and family composition to the PHA
  • Searches for and Selects Housing
  • Pays tenant portion of rent & utilities
  • Complies and Adheres to lease requirements
  • Maintains the Unit
  • Cooperates with PHA in annual/biennial inspections & reexaminations

Let's Break it Down

  • HUD monitors the PHA/Local Offices
  • Local office determines eligibility and issues the participant a voucher.
  • Participant will find a unit and provide the PHA with the information of the unit through a form called RTA ‘Request for Tenancy Approval’
  • If the unit is approved and passes all requirements (requirements are outlined in the PHAs administrative plan) the PHA will then allow the participant to enter into a lease agreement with the owner of the unit.
  • Copy of the lease will be submitted to the PHA and the PHA will enter into HAP agreement with and the owner.