Inspections and Results

During participation in the program, rental units and tenants will be involved in several different types of inspections, such as:

  • Initial or Move-In Inspection
  • Annual or Biennial Inspections
  • Complaint Inspections
  • Emergency Inspections
  • Quality Control Inspections

In every circumstance, it is required that owners are notified of the results of the inspection. If the inspection fails, owners will be notified of the specific items that failed and be given a timeframe for making repairs and scheduling reinspection.

As a condition of their participation in the program, tenants are required to provide entry to the unit to inspectors, to conduct inspections, and to owners or repair technicians to make any needed repairs. If owners, or repair personnel are denied entry, after the appropriate notice has been given, it could result in the termination of the tenant from the Housing Choice Voucher Program.

If the necessary repairs are not made or a reinspection is not scheduled within the required timeframe, it could result in the abatement of the housing assistance payments for that unit or possibly disqualify the owner as a program vendor.

Initial or Move-In Inspection

An initial inspection is required before tenants will be authorized to move into the rental unit they have chosen.

The purpose of the initial inspection is to verfiy the unit meets the housing quality standards set by HUD and the  Administrative Plan of the housing authority. If the unit passes inspection, tenants will receive an official authorization to move in. If the unit does not pass the initial inspection, owners will be required to make any necessary repairs to the unit and schedule another inspection before the tenant can occupy the unit. Owners are required to be present at this initial inspection to allow entry to the until.

Annual or Biennial Inspections

Annual or biennial inspections are inspections that are required by your PHA either annually or every other year. This is simply an inspection to determine that your unit continues to meet the housing quality standards. Owners are not required to be present at this inspection, however, someone from the tenant’s household, over the age of 18, is required to be present to allow the inspector entry into the unit.

Complaint Inspections

Complaint inspections are inspections requested by either the owner or the tenant, for any issues that may arise during the tenancy, whih fall outside of the regular inspection schedule.

This type of inspection may be requested by the tenant if they have communicated that repairs in the unit are needed and the owners has not been completed them. Or it may be requested by owners if there is damage to the unit and the tenants won’t allow you entry to make repairs. In each case the request for inspection in made directly to the housing agency.

Either the owner or someone from the household over the age of 18 must be present to allow the inspector entry for this inspection. If the owner is providing entry to the unit, it’s important to follow all legal requirements for providing tenants with the appropriate notice prior to entering the unit.

Emergency Inspections

Emergency inspections are inspections that are requested by the tenant for any damages that are considered life-threatening emergencies that have not been addressed by owners such as:

  • Lack of security for the unit
  • Water damaged ceiling in imminent danger of falling
  • Major plumbing leaks or flooding
  • Natural gas leaks or fumes
  • Electrical problems which could result in shock or fire
  • No heat when outside temperature is below 50 degrees Fahrenheit and the temperature inside the unit is below 60 degrees Fahrenheit
  • Utilities not in service
  • Broken glass which could result in injury to someone in the unit
  • Obstacles which prevent the tenant’s ability to enter or exit the unit
  • Lack of a functioning toilet

These repairs are required to take place within 24 hours of notice from the inspector. You are not required to be present at this inspection, however, someone from the household over the age of 18 must be present to allow the inspector entry to the unit.

Quality Control Inspections

Quality control inspections are inspections that are conducted by an inspection supervisor as a means of ensuring that inspections are being conducted correctly and accurately. These can occur at any time. Owners are not required to be present for these inspections, however, someone from the household over the age of 18 must be present to allow the inspector entry for this inspection.